145.A.61 Management system – additional occurrence reporting procedures

SI No. 588/2023

(a) As part of its management system referred to in point 145.A.200, the internal occurrence reporting system must include voluntary reporting. A single system may be established to meet the requirements of Regulation (EU) No 376/2014 and Regulation (EU) 2018/1139.

(b) The organisation must report any event that affects an aircraft to the person or organisation that is responsible for the continuing airworthiness of that aircraft in accordance with point M.A.201 of Annex I (Part-M) or point ML.A.201 of Annex Vb (Part-ML), as applicable. For events that affect aircraft components, the organisation must report to the person or organisation that requested the maintenance.

(c) For organisations that do not have their principal place of business in the United Kingdom, the initial mandatory reports must:

1. appropriately safeguard the confidentiality of the identity of the reporter and of the persons mentioned in the report;

2. be made as soon as practicable, but in any case within 72 hours after the organisation has become aware of the occurrence unless exceptional circumstances prevent this;

3. be made in a form and manner established by the CAA; and

4. contain all pertinent information about the event known to the organisation.

(d) Where relevant, organisations referred to in point (c) must make a follow-up report that provides details of the actions the organisation intends to take to prevent similar occurrences in the future as soon as those actions have been identified. Those follow-up reports must:

1. be sent to the entities referred to in point (b) to which the initial report was sent; and

2. be made in a form and manner established by the CAA.