145.B.305 Oversight programme

SI No. 588/2023

(a) The CAA must establish and maintain an oversight programme covering the oversight activities required by point 145.B.300.

(b) The oversight programme must take into account the specific nature of the organisation, the complexity of its activities, and the results of past certification and oversight activities, and it must be based on the assessment of the associated risks. It must include, within each oversight planning cycle:

1. assessments, audits and inspections, including, as appropriate:

(i) management system assessments and process audits;

(ii) product audits of a relevant sample of the maintenance carried out by the organisation;

(iii) sampling of the airworthiness reviews performed;

(iv) unannounced inspections;

2. meetings convened between the accountable manager and the CAA to ensure that both parties remain informed of all significant issues.

(d) Notwithstanding point (c), the oversight planning cycle may be extended to 36 months if the CAA has established that during the previous 24 months:

1. the organisation has demonstrated that it can effectively identify aviation safety hazards and manage the associated risks;

2. the organisation has continuously demonstrated compliance with point 145.A.85 and it has full control over all changes;

3. no level 1 findings have been issued;

4. all corrective actions have been implemented within the time period that was accepted or extended by the CAA as provided for in point 145.B.350.

(e) Notwithstanding points (c) and (d), the oversight planning cycle may be further extended to a maximum of 48 months if, in addition to the conditions provided in points (d)(1) to (4), the organisation has established, and the CAA has approved, an effective continuous system for reporting to the CAA on the safety performance and regulatory compliance of the organisation itself.

(f) The oversight planning cycle may be shortened if there is evidence that the safety performance of the organisation has decreased.

(g) The oversight programme must include records of the dates when assessments, audits, inspections and meetings are due, and when assessments, audits, inspections and meetings have been effectively carried out.

(h) At the completion of each oversight planning cycle, the CAA must issue a recommendation report on the continuation of the approval, reflecting the results of the oversight.