AMC1 21.A.145(c)(2) and (4) Approval Requirements

CAA ORS9 Decision No. 40

RESOURCES – NOMINATED MANAGERS

  1. The person or group of persons nominated in accordance with point 21.A.145(c)(2) and (4) should represent the management structure of the organisation and be responsible for all the functions as specified in Part 21, Subpart G. Depending on the size of theapproved production organisation (PO), the functions may be subdivided under individual managers (and in fact may be further subdivided) or combined in a variety of ways.

  2. The organisation should nominate a person or a group of persons that are responsible for:

    1. the independent monitoring function as defined in point 21.A.139(c); and

    2. ensuring the establishment, implementation and maintenance of effective safety risk management processes as defined in point 21.A.139(c)(3).

  3. If more than one person is designated for the management of the independent monitoring function, the AM should identify a unique focal point, typically known as the ‘quality manager’.

  4. If more than one person is designated to establish, implement and maintain effective safety risk management processes as defined in point 21.A.139(c)(3), the AM should identify a ‘safety manager’ as the unique focal point.

  5. Each nominated manager should be identified and their credentials submitted to the CAA in a form and manner established by the CAA, as a significant change so that they may be seen to be appropriate in terms of their relevant knowledge and satisfactory experience related to the nature of the production activities as performed by the approved PO.

  6. The responsibilities and the duties of each individual manager should be clearly defined in such a way that all the responsibilities are covered.

  7. Where an approved PO chooses to appoint managers for all or for any combination of the functions that are identified in Part 21 because of the size of the undertaking, those managers should ultimately report to the accountable manager. When a manager does not directly report to the accountable manager, that manager should have direct access to the accountable manager formally established.

  8. The independent monitoring function should be independent from other functions. As such, the quality manager should not be at the same time one of the other persons that are referred to in point 21.A.145(c)(2) and (4), except for the safety manager. If the same person is designated to manage both the independent monitoring function and safety management related processes and tasks, the accountable manager, in order to discharge their safety accountability, should ensure that sufficient resources are allocated to both functions, taking into account the size of the organisation, and the nature and complexity of its activities.

  9. Quality manager

    The role of the quality manager should be to ensure that:

    1. the activities of the organisation are monitored for compliance with the applicable requirements and any additional requirements as established by the organisation, and that those activities are performed properly under the supervision of the nominated persons that are referred to in point 21.A.145(c)(2) and (4);

    2. an audit plan is properly implemented, maintained, and continually reviewed and improved; and

    3. corrections and corrective action are requested, as necessary.

  10. Safety manager

    Depending on the size of the organisation and the nature and complexity of its activities, the safety manager may be assisted by additional safety personnel in performing all the safety management tasks defined in AMC1 21.A.139(c)(2) production management system.

    If the safety manager is the nominated post holder for more than one organisation approval certificate, within an integrated management system, they are to ensure the relevant risks, specific to each approval, are identified and mitigated as appropriate.

    The role of the safety manager should be:

    1. to facilitate hazard identification, as well as risk assessment and management;

    2. to monitor the implementation of action taken to mitigate risks, as listed in the safety action plan, unless action follow-up is addressed by the independent monitoring function;

    3. to provide periodic reports on safety performance to the safety review board (the functions of the safety review board are defined in AMC1 21.A.139(c)(2));

    4. to ensure the maintenance of safety management documentation;

    5. to ensure that there is safety training available, and that it meets acceptable standards;

    6. to provide advice on safety matters; and

    7. to ensure the initiation and follow-up of internal investigations of occurrences.

  11. Subject to a risk assessment and the CAA agreement, with due regard to the size of the organisation, and the nature and complexity of its activities, the functions of the quality manager and the safety manager may be performed by the accountable manager, provided that the accountable manager has demonstrated the related level of competency.