GM1 SPA.EFB.100(b)(3) Use of electronic flight bags (EFBs) – Operational approval    

CAA ORS9 Decision No. 1

EFB POLICY AND PROCEDURES MANUAL

The items that follow are the typical contents of an EFB policy and procedures manual that can be part of the operations manual. The proposed outline is very extensive. It may be adapted to the specific EFB system and to the size and complexity of the operations in which the operator is involved.

(a) Revision history;

(b) List of effective pages or paragraphs;

(c) Table of contents;

(d) Introduction:

    (1) Glossary of terms and acronyms;

    (2) EFB general philosophy, environment, and dataflow;

    (3) EFB system architecture;

    (4) Limitations of the EFB system;

    (5) Hardware description;

    (6) Operating system description;

    (7) Detailed presentation of the EFB applications;

    (8) EFB application customisation;

    (9) Data management:

      (i) data administration;

      (ii) organisation and workflows;

      (iii) data loading;

      (iv) data revision mechanisms;

      (v) approval workflow;

      (vi) data publishing and dispatch;

      (vii) customisation;

      (viii) how to manage operator-specific documents;

      (ix) airport data management;

      (x) aircraft fleet definition;

    (10) Data authoring:

      (i) navigation and customisation;

(e) Hardware and operating system control and configuration:

    (1) Purpose and scope;

    (2) Description of the following processes:

      (i) hardware configuration and part number control;

      (ii) operating system configuration and control;

      (iii) accessibility control;

      (iv) hardware maintenance;

      (v) operating system updating;

    (3) Responsibilities and accountability;

    (4) Records and filing;

    (5) Documentary references;

(f) Software application control and configuration:

    (1) Purpose and scope;

    (2) Description of the following processes:

      (i) version control;

      (ii) software configuration management;

      (iii) application updating process;

    (3) Responsibilities and accountability;

    (4) Records and filing;

    (5) Documentary references;

(g) Flight crew:

    (1) Training;

    (2) Operating procedures (normal, abnormal, and emergency);

(h) Maintenance considerations;

(i) EFB security policy:

    (1) Security solutions and procedures.