ARO.GEN.220 Record-keeping

(a) The CAA shall establish a system of record-keeping providing for adequate storage, accessibility and reliable traceability of:

(1)  the management system’s documented policies and procedures;

(2)  training, qualification and authorisation of its personnel;

(3)  the allocation of tasks, covering the elements required by ARO.GEN.205 as well as the details of tasks allocated;

(4)  certification processes and continuing oversight of certified organisations;

(4a)  the process of authorisation of a high risk commercial specialised operation and continuing oversight of an authorisation holder;

(5)  declaration processes and continuing oversight of declared organisations;

(6)  details of training courses provided by certified organisations, and if applicable, records relating to FSTDs used for such training;

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(8)  oversight of operations of other-than complex motor-powered aircraft by non-commercial operators;

(9)   the evaluation of alternative means of compliance proposed by organisations subject to certification, or authorisation and the assessment of alternative means of compliance used by the CAA itself;

(10)  findings, corrective actions and date of action closure;

(11)  enforcement measures taken;

(12)  safety information and follow-up measures; and

(13)  the use of flexibility provisions in accordance with Article 14 of Regulation (EC) No 216/2008.

(b) The CAA shall maintain a list of all organisation certificates and specialised operations authorisations it issued as well as declarations it received.

(c) All records shall be kept for the minimum period specified in this Regulation. In the absence of such indication, records shall be kept for a minimum period of five years subject to applicable data protection law.